- In the event you avail services from or through us, we need to collect personal and other kinds of data from you for the purposes of doing business as well as providing our services. Such information is also shared with partner organisations where they are providing part of the service availed by you. In GDPR terms, we hold such data under the label “legitimate interests”.
- In the event we desire to have business relations with you in the future, we may retain your communication and other details, so we may contact you about our services. We need your permission to contact you for this purpose and you have the right to ask us to stop. In GDPR terms, we hold such data under the label “consent”.
- We use processes, systems and commercially reasonable good practices to protect your data and will never sell your personal data.
- GDPR ensures you a number of rights around your data, including the right to see the data we hold, and – subject to some limits – the right to ask for such data to be deleted. Please refer below in the document for details.
- Unless you ask us not to, we will hold your data for up to 7 years after we last hear from you. However, this period may extend if we are required to do so for legal or auditing purposes.
- We use ‘cookies’ on our website to see how people use the website and to keep a record of whether you accept cookies. Although it is possible to link analytical data with individual ISPs, we do not do so in practice.
- If you have any comments, questions or concerns about this policy or how we store, process and use data, please contact firstname.lastname@example.org
1.1 FF11 ehf [hereinafter “We”] is committed to safeguarding the privacy of our website visitors, our associates and service users.
1.3 When you submit details via our website or do business with us, you will be asked for information that affects how we will process your personal data. You can specify whether you would like to receive direct marketing communications. You can opt out of receiving marketing communications with us at any point by clicking the unsubscribe link in our marketing emails or by emailing us directly at email@example.com
2. Usage of Your Personal Data
This section sets forth the categories of your personal data we process, the source and categories of your personal data that you did not provide to us, the purposes for which we may process personal data, and the legal basis for such processing.
2.1 We may process data about your use of our website and the services offered therein (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics, a widely used analytics platform. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is legitimate interests, namely monitoring and improving our website and services.
2.2 We may process your account data (“account data”). Account data may include your name and email address. The source of the account data is you or your tenants. The account data may be processed for the purposes of providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
2.3 In the case of subscribed customers, we may process your information included in your personal profile on our website (“profile data”). The profile data may include your name, address, telephone number, and email address for processing payments through credit card companies. The profile data may be processed and shared with third party integrators for the purposes of integrating your account with various services offered by www.6storage.com. The legal basis for processing profile data is our legitimate interests, namely the operation of our associate model which requires us to share profile data with clients. In addition, by providing and updating your profile you are providing consent for us to use that information as described above.
2.4 In the case of business partners, we may store and process your data including contact details, transactions, specifications and contracts. The legal basis for processing this information is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our business.
2.5 We may process your personal data that is provided in the course of the use of our services (“service data”). Service data may include contact details, invoicing and account details, and specifications. The source of the service data is you. Service data may be processed for the purposes of providing our services, ensuring the security of our services and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
2.6 We may process information contained in any enquiry you submit to us regarding research reports, products and/or services (“ enquiry data”). The enquiry data may be processed for the purposes of offering, marketing and selling relevant products and/or services to you. The legal basis for this processing is consent you provide to us.
2.7 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website (“transaction data”). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our business.
2.8 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“ notification data”). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is the consent you provide. You may unsubscribe from notifications at any point by e-mailing us at firstname.lastname@example.org or by clicking the unsubscribe link in the email.
2.9 We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
2.10 We may process any of your personal data identified in the other provisions of this policy, where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.11 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
2.12 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
3. Disclosure of your personal data
3.1 We may disclose your personal data to our partners such as credit card processors, payment gateways, gate access companies, and email integrators, for the purpose of your 6Storage account integration with respective third-party accounts. However, the information shall be communicated with your prior consent to share the information to such third-party companies.
3.2 We may disclose contact details and information about your consignment for the reason of providing our services to you and for communicating with you before, during and after the event.
3.3 Financial transactions are recorded on eMerchantPay. We will hold transaction data with our services provider only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices at https://www.emerchantpay.com/privacy-policy .
3.5 In addition to the specific disclosures of personal data set out in this Section 3, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
3.6 We will not sell, loan or share your personal data to other organisations for the purposes of marketing their services unless you ask us to do so or provide your consent to do so.
4. International Transfers
In this section we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
4.1 As a company that works internationally, we may sometimes need to share your data with organisations outside of the EEA. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Such transfers outside the EEA will be protected by appropriate safeguards, which will include password protected files and secure email transfer.
4.2 The hosting facilities for our website and application is hosted in AWS-Oregon(us-west-2c).
5. Retaining and deleting Personal Data
This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data
5.1 As a general rule, the personal data that is processed by us as set forth herein is not retained for longer than necessary for the purpose for which it was processed.
5.2 More specifically, we retain and delete your personal data as follows:
1. Usage data will be retained indefinitely for the purpose of monitoring the historical performance of our website, however personal data beyond the ISP will not be linked to this data.
2. Account data will be retained for a further seven years after our last transaction with you, after which it will be deleted unless required for auditing or legal reasons.
3. Service data will be retained for a further seven years after our last transaction with you, after which it will be deleted unless required for auditing or legal reasons.
4. Associate profile data will be deleted on request or within seven years of your last communication with us, after which it will be deleted unless required for auditing or legal reasons.
5. Enquiry data will be deleted on request or within seven years of your last communication with us, after which it will be deleted unless required for auditing or legal reasons.
6. Transaction data will be retained for a further seven years after our last transaction with you, after which it will be deleted unless required for auditing or legal reasons.
7. Notification data will be retained for a further seven years after our last transaction with you, after which it will be deleted unless required for auditing or legal reasons.
8. Correspondence data will be retained for a further seven years after our last transaction with you, after which it will be deleted unless required for auditing or legal reasons.
5.3 Notwithstanding the aforementioned, in some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the period we need to access the data for the provision of services, receiving payment, resolving insurance or other issues or any other auditing or legal reasons.
5.4 Further, notwithstanding this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
6. Your Rights
In this section we have summarised the rights that you have under GDPR. As these are mere summations, you are requested to read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
6.1 Your principal rights under GDPR are as follows:
1. the right to access your information;
2. the right to rectification of said information;
3. the right to erasure of said information;
4. the right to object to the processing of said information;
5. the right to lodge complaints with a supervisory authority; and
6. the right to withdraw consent.
6.2 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You may ask for your personal data by emailing email@example.com.
6.3 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, have incomplete personal data about you completed.
6.4 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; the processing is for direct marketing purposes; or the personal data have been unlawfully processed. However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
6.5 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; the processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
6.6 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
6.7 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
6.8 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
6.9 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
6.10 To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
6.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
6.12 You may exercise any of your rights in relation to your personal data by emailing firstname.lastname@example.org.
7.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
7.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
7.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
2. When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
3. We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website and how we might improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
8. Managing Cookies
8.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647?hl=en (Chrome);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
8.2 Blocking all cookies will have a negative impact upon the usability of many websites.
8.3 If you block cookies, you will not be able to use all the features on our website.
9. Our Details
9.1 This website is owned and operated by FF11 ehf. We are registered in Iceland and our registered office is at Skolavordustigur 12 Reykjavik 101.
9.2 We also have office at 8690 Aero Drive, Suite #123 San Diego, CA 92123, USA.
9.3 You may contact us: by post, using the postal address FF11 ehf, Skolavordustigur 12 Reykjavik 101; By using our website contact form; By telephone, on +1 844 334 4666; or by email, using the email address email@example.com.
10. Data Protection Officer
10.1 Our data protection officer's contact details are: Shaik Mastan Vali. Email: firstname.lastname@example.org.
11. Changes in the Policy